General Eligibility Requirements | Funding Allocation | Grantee Responsibilities | Grantseekers Webinar
General Eligibility Requirements
Please note the following limitations:
- Episcopal Charities does not provide funding of any kind to individuals.
- Funding is available only to programs or projects in the Episcopal Diocese of New York, which consists of the following New York State Counties: New York (Manhattan), Richmond (Staten Island), Bronx, Westchester, Putnam, Dutchess, Rockland, Orange, Ulster, and Sullivan.
- Programs must be sponsored by and in partnership with one or more Episcopal Congregations within the Diocese of New York. Please see below for further details.
Episcopal Charities’ Board of Directors has established grant eligibility guidelines that aim to strengthen parish-affiliated human service programs. Any program submitting an application for support must be able to demonstrate:
Programs must be sponsored by and in partnership with one or more Episcopal congregations within the Diocese of New York as evidenced by these characteristics:
At least one of these three:
- The congregation is ultimately responsible for the effective delivery of services and the management of the program and the grant funds for which it applies;
- Members of the congregation are involved in the program’s activities, as a significant number of volunteers, and/or a majority of the board, or a majority of the advisory committee members;
- The congregation provides material financial and/or substantial in-kind support to the program.
At least one of these two:
- The program is described as an integral part of the congregation’s mission;
- The program is clearly identified as a ministry of the congregation.
The program must represent an effort by a local congregation or group of congregations to respond to an identified need affecting members of the community in which the congregation is located.
Clients’ Eligibility for the Service
Any person needing the service offered is eligible to receive the service. Eligibility for services cannot be determined by church membership, faith, or participation in church activities.
Non-Religious Program Content
Programs must be non-sectarian and inclusive, and services provided cannot include religious content.
Quality and Impact of Program
Episcopal Charities will consider the following issues as it evaluates grant applications:
- How are clients changed in ways that lead to more productive and satisfying lives?
- Are there alternative programs in the community?
- Is the program sustainable?
- How many clients are served?
- How many services are offered?
- What is the quality of services delivered?
- Is there evidence of efforts to collaborate with and/or leverage other outreach efforts in the community?
Grant Allocation Limitations
The average grant in our Basic Human Needs cycle for 2014 was $9,075 with a range of $3,000 to $20,000. The average grant in our Youth Opportunity cycle for 2014-2015 was $7,340 with a range of $900 to $14,400. Grant requests should fall roughly within these parameters.
Episcopal Charities seeks to make a substantial impact on all of the parish-affiliated programs that it supports. To achieve this goal, we will only target funding programs where our financial support would be a minimum of 10% and a maximum of 70% of the program’s operating expenses. Funding levels of 5% or less will generally be denied.
It is important for a program to seek and secure numerous sources of funding in order to assure successful sustainability. Any program that receives our maximum 70% funding, should they apply again in a subsequent year, would automatically have its maximum possible funding reduced over the following 3 years to 60%, 50%, and then 40% thereafter.
Program Responsibilities During the Grant Cycle
- The vestry, clergy and staff of the grantee parish or program must carry out the program and use the granted funds as described in the proposal and agree to cooperate with Episcopal Charities and its staff in the management of any grant award received.
- If circumstances occur that prevent the grantee parish or program from carrying out the program or using the grant funds as described in the proposal submitted for a grant, the clergy-in-charge must notify Episcopal Charities immediately. Should such circumstances occur, the grantee will not alter the use of grant funds, nor cash any award check, without the consent of Episcopal Charities.
- If the program or use of funds varies significantly from the program and use of funds described in the proposal submitted for the grant, or if concerns rise about administrative or financial controls, Episcopal Charities may withdraw the grant by giving notice, and may require the return of grant funds.
- If requested, the clergy-in-charge and program director will complete an interim or final report, and/or provide a program-specific accounting of the use of funds granted, including an itemized accounting of all receipts and disbursements for the grantee program.
- The program director or other appropriate program or parish representative must attend Sustainability Institute workshops as required by Episcopal Charities. Unless excused, attendance at these workshops is mandatory and a condition for continued funding of the program.
We offer monthly online information sessions for anyone interested in applying for an Episcopal Charities grant. The one-hour session provides an overview of our grant making process, funding criteria, and expectations for programs. We’ll also walk you through an application and answer any questions you might have. The webinar is required for all new grantseekers, but it’s appropriate whether you’re an old hand at grant writing or have never written a proposal, whether your parish is seeking funding for a well-established outreach project or just beginning to plan a new ministry. For upcoming dates, see below. To register, click here.
- Thu, 3/22, 10:30 a.m.
- Tue, 4/17, 6:00 p.m.
- Thu, 5/10, 12:30 p.m.